Every trade. Every business that sends a quote.
Stop re-typing supplier invoices every time a price changes.
CostBase reads PDF invoices from any supplier straight into a searchable pricebook, so your next quote uses the price your supplier charged last time, not a guess from memory.
Works alongside Tradify, Xero and Powered Now. None of them read a price off an invoice. CostBase does.
Start free trial14 days free · No setup calls · Cancel anytime
One invoice from Rathbourne Wholesale becomes four priced rows in your pricebook the moment it lands. No typing, no CSV.
Invoice, as received
Pricebook, updated
142 parts on file · every price traceable to the invoice it came from
Pricing that lives in a spreadsheet doesn’t stay right for long.
Manually entering data?
Every supplier invoice means retyping part numbers, descriptions and prices into a spreadsheet by hand, again.
Out of date pricing?
Only as current as the last person who remembered to update it after a price change.
Trying to convert to CSV?
Most pricing software only accepts it, so a PDF invoice has to be manually reformatted before it's even usable.
Manually entering data?
Every supplier invoice means retyping part numbers, descriptions and prices into a spreadsheet by hand, again.
Out of date pricing?
Only as current as the last person who remembered to update it after a price change.
Trying to convert to CSV?
Most pricing software only accepts it, so a PDF invoice has to be manually reformatted before it's even usable.
From PDF to priced tender, without the spreadsheet in between
Upload a PDF
Drop in a supplier invoice, any layout, any supplier, straight from your inbox.
Reads it automatically
Part numbers, descriptions and prices come out on their own. Nothing to retype.
Searchable pricebook
Every part your invoices have ever priced, all in one place, searchable and sortable.
Always current
The next invoice updates the same pricebook. Nothing goes out of date.
Every part, every price, one search away
Search every invoice you've uploaded, not just the last one.
See the price you paid last time, from the supplier you paid it to.
Pricing stays current automatically, because the next invoice updates the same row.
Search every invoice you've uploaded, not just the last one.
See the price you paid last time, from the supplier you paid it to.
Pricing stays current automatically, because the next invoice updates the same row.
Watch the time saved, live
That’s what a 30-line supplier invoice takes to key into a spreadsheet by hand, versus what CostBase takes to read the same invoice, however many land in your inbox this week. Watch both start now:
No margin lost to out-of-date prices
A price that's a few weeks out of date is a quote built on yesterday's numbers. When a supplier moves their prices and your spreadsheet doesn't, that gap comes straight out of your margin.
Quotes back faster
A pricebook you can search in seconds means a quote back to your client in minutes, not days. Whoever replies first is usually the one that gets the job.
Never quote from memory
Building a tender used to mean flicking back through old invoices, or just guessing a price and hoping. Search the pricebook instead, and every line in the tender is the price you paid last.
Guides on pricing and quoting
Four short reads, useful whether or not you ever open CostBase.
Watch the old way become the CostBase way
Tap either tab to switch it yourself.
Import format
CSV only, reformat every PDF by hand first
Setup time
Hours per supplier, per format
Update frequency
Whenever someone remembers to do it
Team access
One spreadsheet, one owner, one copy
Margin risk
You find out a price moved when a job runs over
One plan. No surprises.
Per user, however many invoices or quotes you send.
£50/month per user
Structural steel alone moved 13% last year (DBT/BCIS). One missed price on one job can cost more than this does.
- Unlimited PDF and Excel imports
- One shared, always-current pricebook
- Unlimited quotes with your own PDF branding
- Add your whole team
- 14 days free, cancel before it ends and pay nothing
Before you sign up
No sales calls, no lock-in. The trial is free for 14 days, and cancelling takes one click from your account.
Stop quoting from last month’s prices.
Start building your pricebook from the invoices already sitting in your inbox.
Start free trial14 days free. Cancel anytime.